Access Capture by Lightyear can process almost any type of bill, credit note, statement or receipt, but depending on the type and format they may be processed differently.
System generated PDFs
System generated PDFs are electronic documents sent directly from suppliers by email. These contain what we call 'Metadata', which is what we use to extract information from the bill. Since we're pulling information directly from the data inside the bill, and not the image that you would see, these bills have the highest accuracy rate regarding the data we can extract, and as such, are the best type of bills to receive and process through Access Capture by Lightyear.
Scanned PDF, JPEG, JPG, PNG and TIFF formats
If a supplier still sends paper bills, ask them to switch to a system generated PDF for best accuracy. If they can't, we can still process paper copies using our OCR technology — users can upload high quality scans for data extraction. Accuracy is lower than system generated PDFs, so use scanned bills only when a PDF isn't available.
Receipts
Receipts can now be uploaded to Access Capture by Lightyear through the Upload function. When a receipt is uploaded, we'll Smart Extract summary data, including the supplier name and receipt totals.
Any emails sent to Access Capture by Lightyear without an attachment will be redirected to your redirect email so nothing gets missed.